Forms for Conservation Districts
FIND THE ESSENTIAL RESOURCES TO CONDUCT CONSERVATION DISTRICT BUSINESS BELOW
- 2 Digit Item Codes (07/2024)
- Annual Report Example (07/2020)
- Audit Checklists (04/2021)
- Calendar Event Submission Form (09/2021)
- District Minutes Submission Checklist (03/2023)
- District Yearly Calendar of Work (word, 03/2023)
- Important District Items List (02/2021)
- Reimbursement Claim Checklist (10/2024)
- Send To List (updated 10/2024)
- Send To List – Conservation Programs Division (08/2024)
- 5B – Timesheet Set, 2025 (excel, 12/2024)
- 5B – Timesheet Set, 2024 (excel, 12/2023)
- 5C – Preclaim for Benefitted Employees (excel, 09/2022)
- 5D – Payroll Worksheet (excel, 07/2022)
- 5E – Earnings Record (excel, 01/2021)
- 5M – Preclaim for Part-Time Employee Retirement Contributions (excel, 07/2022)
- 6A – Terms of Employment At-Will Employee (07/2024)
- 6B – Notice of Personnel Action (07/2024)
- 6D – Approval of Leave
- Allocation Register Template #1 (excel, 07/2024)
- Allocation Register Template #2 (excel, 07/2024)
- Contractor (1099) or Employee (W2) Considerations & Worksheet (excel, 01/2022)
- Form I-9, Employment Eligibility Verification
- IRS Form 941 (March 2024 revision)
- IRS Form 941 Instructions (04/2024)
- Leave Policy Template (11/2021)
- OSF-3 Claim Form (revised 07/2022)
- OMES Vendor Payee Form (version 2/1/17 – pdf)
- Part-Time Employee Allocation & Hour Tracker (excel, 07/2021)
- Payroll Form Set, includes payroll worksheet & earnings record (excel, 07/2022)
- Position Description with Performance Standards: Administrative Assistant (word, 07/2024)
- Position Description with Performance Standards: Area District Coordinator (word, 07/2024)
- Position Description with Performance Standards: Cedar Eradication Technician (word, 08/2024)
- Position Description with Performance Standards: District Manager (word, 07/2024)
- Position Description with Performance Standards: District Technician (word, 07/2024)
- Position Description with Performance Standards: NRCS Shared Administrative Assistant (word, 07/2024)
- Position Description with Performance Standards: NRCS Shared Conservation Planner (word, 07/2024)
- Position Description with Performance Standards: NRCS Shared Technician (word, 07/2024)
- Position Description with Performance Standards: Watershed Aide (word, 08/2024)
- Telework Agreement Template (word, 07/2024)
Program Year Guidelines
Program Rules & Forms
- Section 3 – Roles & Responsibilities (04/19)
- Section 3 – Rules & Guidelines Summary (04/19)
- Section 4 – Frequently Asked Questions (04/19)
- Program Process Flowchart (02/20)
- Helpful Tips
- Reminders
- Case File Checklist (02/2024)
- Checklist of Board Action Required (02/2024)
- Director Participation (fillable, 02/2024)
- Ranking Examples
- Example Program Announcement Flyer (04/19)
- Example Program News Release (04/19)
- Application (02/2024)
- Application with Requirements (02/2024)
- Consent (02/2024)
- Example Applicant Approved Letter (04/19)
- Example Applicant Approved Alternate Letter (04/19)
- Example Applicant Not Approved Letter (04/19)
- Performance & Maintenance Agreement (02/2024)
- Form W-9 (IRS Form)
- Waiver to Start (02/2024)
- Certificate of Completion and Acceptance (02/2024)
- Emergency Drought Self Certification Form
- Emergency Drought Abuses and Fraud Guidance
- Emergency Drought Investigation Report Template
- In-Kind Contributions (02/2024)
- Payment Calculation Sheet (excel, 02/2024)
- Claim Checklist (02/2024)
- Release of Warrant (fillable, 02/2024)
- Example Payment Transmittal Letter (04/19)
- Allocation Report (02/2024)
- Emergency Drought Cost-Share FAQs
- Emergency Drought Assistance Program (EDAP) Allocation Report (v2, updated 12/2024)
- Emergency Drought Assistance Program (EDAP) Claim Checklist (12/2024)
Soil Health Implementation Program
- 2D – Notice of Public Meeting For Review of Long Range Plan (word, 09/23)
- 3A – Notice of Newly Elected Officers (revised 04/2021)
- 3B – Recommendation for Appointment (revised 08/2021)
- 3D – Notice of Filing Period for Election (word, revised 03/2022)
- 3F – Notification and Declaration of Candidacy (revised 07/2020)
- 3G – Notice of Election (word, revised (06/2022)
- 4A – Notice of Regular Meetings (revised 10/13/2022)
- 4B – Notice of Change of Meeting
- 4C – Notice of Lack of Quorum
- 5I – Meeting Attendance Claim Form
- District Director Meeting Attendance Roster (excel)
- District Director Position Description (07/2022)
- Executive Session Guidance (08/2023)
- Executive Session Agenda Example (word, 09/2023)
- Executive Session Minute Example (word, 09/2023
- Executive Session Script Example (word, 09/2023)
- Loyalty Oath (51 O.S. 36.2A)
- Oath of Office (Art. XV O.C. §1)
- Public Comment Policy Example & Worksheet (word, 02/2024)
- 2B – Cooperator Agreement
- 5A – Reconciliation of Bank Statement
- 5F – Travel Form (excel, 02/2024)
- 5H – Non Collusion Statement
- 5K – Annual Net Worth Statement (12/2020)
- 5L – Budget Request (excel, 03/2024)
- 7B – Surplus Property Want List
- Audit Bid Letter Template (word, 08/2024)
- Compilation Bid Letter Template (word, 08/2024)
- Local Operational Agreement with NRCS (08/2024)
- Local Reimbursement Form (05/2021)
- Timeframe for Completing Audit/Compilation Form (06/2024)
- Watershed OM Forms
- OCC-8G Watershed Dam Actions Needed (WDANPlan)
- OCC-8H Watershed Operation & Maintenance Request for Assistance
- OCC-8I Watershed Operation & Maintenance Request for Wildlife Services
- OK-PDM-3 – Watershed Structure Inspection Report
- OK-PDM-3A – Channel & Drop Structures Inspection Report
- Watershed Aide Coverage Map
- Watershed Dam Sponsor Responsibilities
- NRCS Watershed Assistance
- Easement Basics
- Watershed Dam Program Contacts Sheet- Fillable (08/2024)
- Watershed Dam Program Contacts Sheet – Instruction Example (08/2024)
- District Okie Response Team Guide (08/2024)
- District Okie Response Team Designated Watershed Board Member Guide (08/2024)
- Saying -OK- to OKIE 811